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Uploading your roster files to Imagine Odysseyware

 Note

The steps in this article apply only if you have selected the Assisted rostering option.

To start the assisted rostering process, you will populate two rostering templates — one with data for educators and another with data for students. You will then upload those roster files to Imagine Learning using the secure form on this page.

 Tips

Once the steps below are completed, your Imagine Learning contact will send your login files securely through Box. To ensure security, a Box account is required to retrieve the login files. If you'd like to get a head start on creating your Box account, sign up here.

Completing the Educator Import Template

The Educator Import Template is used for District Administrators, School Administrators, and Teachers.

  1. Download the Educator Import Template.
  2. Complete the fields on the template using these instructions:

     Note

    In the Field column, fields marked with an asterisk (*) are required. Fields without an asterisk are available to be imported but are not required.

    Field Description
    External ID

    Enter the educator's external user ID. This ID is a unique identifier for the educator from the district, usually a state ID or SIS ID.

    This field has a maximum character limit of 250.
    Last Name* Enter the educator's last name.
    First Name* Enter the educator's first name.
    User Name*

    The user name must be unique and contain at least 3 characters. It cannot contain special characters, so you cannot use email addresses.

    This field has a maximum character limit of 100.

    Any permission adjustments from the default must be established before the import. Any adjustments needed after import will be manual and completed per user.
    SSO ID

    Enter the single sign-on (SSO) ID.
    Teacher ID

    Enter the teacher ID using letters, numbers, or special characters.

    This field can be useful for identifying the user as well as filtering, sorting, and searching in many lists and reports.
    Campus IDs

    Although this is not a required field, we strongly recommend using it. We recommend using the school or site name or an acronym rather than using a numeric school code.
    Email

    Enter the educator's email address.

    This field has a maximum character limit of 100.
    Password*

    Enter a password for the educator.

    This field has a maximum character limit of 100.
  3. Save the file using this naming convention: [State] - [District or School Name] - Educator - OW.

     Example

    Texas - Bandera Independent School District - Educator - OW 

  4. Do one of the following:
    If Then
    You are uploading both educator and student roster templates Continue to the Completing the Student Import Template section in this article.
    You are uploading only educator an educator template Continue to the Uploading Roster Files section in this article.


Completing the Student Import Template

The Student Import Template is used for students.

  1. Download the Student Import Template. 
  2. Complete the fields on the template using these instructions:

     Note

    In the Field column, fields marked with an asterisk (*) are required. Fields without an asterisk are available to be imported but are not required.

    Field Description
    First Name* Enter the student's first name.
    Last Name* Enter the student's last name.
    Username*

    The user name must be unique and contain at least 3 characters. It cannot contain special characters, so you cannot use email addresses.

    This field has a maximum character limit of 100.

    Any permission adjustments from the default must be established before the import. Any adjustments needed after import will be manual and completed per user.
    Password*

    Enter a password for the educator.

    This field has a maximum character limit of 100.
    Student ID

    Enter the student ID using letters, numbers, or special characters.

    This field can be useful for identifying the user as well as filtering, sorting, and searching in many lists and reports.
    Campus ID

    Although this is not a required field, we strongly recommend using it. We recommend using the school or site name or an acronym rather than using a numeric school code.
  3. Save the file using this naming convention: [State] - [School Name] - Student - OW.

     Example

    Texas - Bradley Middle School - Student - OW

  4. Continue to the Uploading Roster Files section in this article.

Uploading Roster Files

 Note

In the Field column, fields marked with an asterisk (*) are required. 

Complete the fields in the form below as follows, then press the Continue to File Uploader button:

Field Description
Name*

Enter your name.
Email* Enter your email address.
Job Title

Enter your job title.
State* Select your state.
District* Enter the district.
School(s)* Enter the name of your school. If there is more than one school, separate the names with commas.
Product*

Select Imagine Odysseyware.
Would you like to import teachers as super teachers?

Select Yes or No.
Would you like to force a password change for admins, super teachers, and teachers?

Select Yes or No.
Allow Student Maintenance

Select Yes or No.
Add Students

Select Yes or No.
Assign Courses

Select Yes or No.
Create/Edit Courses

Select Yes or No.
Restrict to Campus (Super Teachers only)

Select Yes or No.
Enable Dashboard Admin View (Super Teachers only)

Select Yes or No.

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